Thapelo Holoane CA(L)

• Implemented efficient resource allocation strategies for cost savings.
• Managed site logistics, maintaining seamless operations.
• Established strong relationships with external stakeholders to secure beneficial services.
• Developed team communication skills to reduce misunderstandings.
• Oversaw staff performance reviews, fostering a culture of continuous improvement.
• Coordinated staff to achieve daily tasks within quality, budget and timeframe targets.
• Upheld health and safety regulations within the premises to ensure a safe working environment.
• Streamlined operations to maximise efficiency and minimise waste.
• Resolved customer complaints effectively, protecting the store's image and consumer relationships.
• Maintained an organised stores for easy accessibility of goods.
• Monitored inventory levels consistently to avoid stock shortages or overages.
• Managed staff rosters, ensuring adequate coverage during peak times.
• Managed stock within set minimum and maximum levels to serve customers without over-extending finances.
• Maintained detailed and current records of inventory, personnel activities and business finances.
• Planned logistical operations for safe transportation, storage and sale of goods.
• Leveraged strong working knowledge of products and systems within mining industry.

• Align with other departments to confirm accurate budgeting is formulated and submitted to Letseng Diamonds.
• Generate monthly forecast derived from most current information and evaluate variances.
• Compile bi-weekly and monthly finance, procurement, and inventory reports
• Manage internal and external audit processes focused on quality, financial, and procurement standards.
• Enhance and evaluate processes and procedures within supply chain as required
• Assess, analyse and propose integration of new vendors into database as needed.
• Overseeing contracts to guarantee enhancement in service, plant support, and supplier relationships
• Supervise procurement operations to confirm all orders are executed in accordance with company policies and procedures.
• Managed inventory levels efficiently, avoiding stockouts or excess inventory.
• Direct queries concerning goods received and ensure discrepancies are addressed as per supply chain guidelines.
• Supervise month-end operations of Receiving and Issuing sections.
• Supervise processing of supplier invoices while securing timely payments.
• Facilitate expediting of outstanding and overdue items.
• Supervises all Store processes ensuring maximum accuracy and stock accountability in accordance with organisational standards.
• Coordinate planning, scheduling, and preparation of quarterly and annual stock counts to ensure timely completion of accurate stock assessments.
• Assess inventory discrepancies and advise on appropriate corrective actions following detection
• Supervise binning and labelling of stock items for efficient stock control and identification
• Manage proper allocation, storage and stacking of stock items consistent with product criteria and effective storing standards
• Maintained adherence to regulatory requirements regarding taxation compliance.

Achievements

• Reduced amount of unavailability of spares
• Improved stock management and accuracy
• Reduced overdue orders by 60%
• Reduced overdue suppliers from over 120days to 30 days

• Consolidate and assess budget requirements submitted by each department.
• Uploading budgets onto system with sufficient supporting documentation
• Compile quarterly board capital reports and capital applications for approval by the board
• Ensure projects achieve proper capitalisation at completion
• Generate comprehensive monthly fixed assets reports
• Evaluate quotations received from procurement and verify fund availability to fulfil commitments.
• Allocate costs precisely to relevant projects and cost centres
• Guide line managers when funds are lacking and facilitate necessary approvals for exceeding costs to comply with quotation according to DOA
• Ensure monthly reports for line managers correctly depict actual spend and commitments in comparison to budget/forecast.
• Assess monthly accruals to confirm completeness and pursue long outstanding items.
• Facilitate prompt resolution of queries regarding missing documents (SARS, LRA declaration documents, price discrepancies and VAT) that may hinder submissions and payments.
• Maintained precise actual and monthly physicals data along with reliable forecasts.
• Supervise invoice processing and validate confirmation by HODs regarding quality of goods and services
• Compiles and consolidates monthly commentary on opex and capex for all cost centres.
• Compile monthly opex and capex expenditure report utilising incurred costs and latest full year forecast.
• Coordinate quarterly stock takings
• Assist with preparation of monthly financial performance report commentary

Achievements

• Enhanced monthly reporting by ensuring timely and accurate report submissions.

• Preparing cash flow forecast on a weekly basis for Management accountant's presentation to the management committee.
• Attending cash flow forecast meetings with the Financial Accountant in the absence of the Management accountant.
• Processing monthly journals to enable preparation of monthly management accounts.
• Assist with Management accounts commentary
• Coordinate the reconciliation of the GRNI clearing account together with on-site accounting to ensure all goods and services received have been properly processed.
• Review monthly age analysis and ensure timely payments to the suppliers
• Oversee the invoice processing and supervising the creditors clerks and accounts clerks and ensure all suppliers' reconciliations are completed on time
• Ensure all special suppliers accounts are prepared for payment timeously
• Oversee the payments process and ensure relevant documents are available before processing payment.
• Assist in reviewing payments in the absence of the Management accountant.
• Reconcile payroll control accounts in the ledger monthly
• Reconcile bank accounts on a weekly and monthly basis and ensure outstanding items are cleared timeously.
• Assist in ensuring that relevant information is available from different departments for audit purposes
• Ensuring Value Added tax and Withholding tax reconciliations are prepared on monthly basis. And, that returns are submitted on time
• Requesting VAT refunds monthly from LRA
• Follow-up and clearing of all outstanding items on the VAT reconciliation
• Assist in preparing annual budgets for the finance department
• Participate in cost saving initiatives as well as health and safety activities
• Achievements
• Assisting the company to recover VAT over 4 million
• Reducing overdue suppliers list from 60days to within 30 days

• Monitoring stock receiving procedures and implementing any necessary controls such as setting transfer prices of stock between stores
• Preparing for and managing quarterly stocks counts, and then investigate any variances.
• Assisting with proper stores layout and housekeeping
• Analyze and allocating overheads to facilitate setting of prices to manufactured aluminum windows.
• Reviewing daily cash balancing to ensure proper recording, safety and prompt banking of cash, also investigating daily shortages and overs.
• Reviewing customers' payment records, their information and recommending credit limits.
• Preparing and submitting monthly Value Added tax together with the annual corporation tax returns for all the stores and handling other tax related matters.
• Reviewing the reconciliation statements monthly and ensuring they are finalized on time, these includes bank, debtors and creditors’ reconciliations
• Preparing quarterly management accounts and monthly cash flow forecasts of the whole company.
• Preparing an analysis of income against the sales to assess profitability and variances from the budget.
• Preparing separate financial statements together with the consolidated statements in accordance with the international accounting standards.
• Preparing, consolidating and providing all the information required by the auditors
• Participate in the recruitment and selection of staff and recommending their training requirements.
• Supervising and Training staff from different areas including the cashiers, stock receiving and the accounting departments to ensure appropriate procedures are followed.
• Developing financial management controls that minimize financial risk
• Achievements
• Implemented inventory management procedure
• Improving cash management control

• Management Accounting (FMA)
• Performance Measurement (F5)
• Managing Costs and Finance (MA2)
• Financial Reporting (F7)

• Prepare budgets, monitor cash flows, monitor project performance, prepare reports, manage sub-grants agreements, monitor income generating projects, prepare reconciliations, prepare payroll, manage assets, prepare fixed asset register, review reconciliation statements, prepare financial statements, participate in recruitment and training
• Achievements
• Getting three years overdue external audit conducted
• Accurate and timely donor reporting

• Prepare documentation, process payments, update debtors' records, reconcile debtors accounts, review reconciliation statements, prepare financial statements, manage petty cash, prepare bank reconciliation statements, prepare ledger accounts, participate in recruitment and training
• Achievements
• Assisted in clearing three years financial statements backlog