Seithelo Sekoere

Financial Planning, Budgeting and Control

• Coordinate program and projects finance planning and reporting meetings
• Identify skills gap amongst Regions and National office staff on financial systems in collaboration with the Regional and project managers
• Provide input in grants proposal development
• Work closely with Program Officers, Technical Program Managers and Regional Managers in the preparation of proposal and project budgets
• Review program and project budgets for accuracy and completeness and ensure that each donor covers their fair share of administration costs before they are submitted to donors

Stewardship, Accountability and Financial Monitoring

Quality Checks:

· Review Purchase requisitions for Technical Program Managers’ office

· Ensure follow-ups of non-settled travel advances for Programs and National office staff are done and reconciled in a timely manner

· Review and evaluate effectiveness of work methods, procedures and personnel in the Regional and National finance office.

· Advise Technical Program Managers, Regional Managers and Project Managers on financial matters

· Consolidate monthly funding forecast for the Headquarters Office

· Conduct field monitoring visits

Program Financial Monitoring

• Participate in the recruitment, supervision and periodic performance reviews for Regional accountants and National office accountants including providing opportunities for orientation, training and development for effective program and National Office financial monitoring
• Monitor budget utilization and ensure timely funding of grant projects and provide technical support to concerned stakeholders accordingly
• Prepare Technical Program cost allocation sheets for utilities and payroll costs based on Labour Distribution Report on monthly basis

Capacity Building:

• Coach staff on financial policies and procedures.
• Identify finance capacity needs for program staff and ensure the capacity is built.
• Train field finance and non-finance program and project managers on financial policies, procedures and internal controls systems
• Implement all program related initiatives and systems

Recording and Reporting:

· Review and analyze the authenticity, accuracy and completeness of accounting data before finalization of monthly National Financial Report.

· Generate Technical Program Financial reports and share with Technical Program Managers and relevant stakeholders

· Review program financial reports, provide feedback and financial advice to program and project managers

· Ensure Program and Project financial reports and review notes are printed, signed and filed

· Coordinate and review variance explanations for all programs and projects

· Present and ensure that financial statements are presented to stakeholders (project management and staff community members) and participate in Regional financial review meetings.

· Undertake year end responsibilities

· Provider oversight and technical supervisory role to National office and Regional Accountants

· Prepare and ensure production of timely and accurate monthly, quarterly, semi-annual and annually financial reports

Financial Risk and Data Security Management:

· Facilitate implementation of Audit Findings

· Coordinate Internal and External Audits for program and National office projects

· Carry out sub grantee financial assessments-as and when required

· Enhance adherence to financial policies and internal controls and general financial management practice at Regional level.

· Ensure that petty cash, direct funding from local donors received and bank balances are kept accurate, secure and intact, and are reconciled regularly.

-Providing technical support and advice while preparing,
reviewing and submitting budgets and or operational plans and ensuring that plans are in line with donor requirements and organizational guidelines.

-Ensuring that the actual expenditure is in line with approved donor line items and making necessary recommendations about re-negotiations with the donor where necessary.

-Timely preparation for audits to ensure that all necessary
documents that shall be required for the audits are in order and accurate

-Ensuring that different donor reports are submitted on time and meet the specific donor requirements and the organizational guidelines

-Ensuring that Budget commitments are done on time by
different donors.
Ensuring that payments to suppliers are done on time and all the necessary supporting documents are attached before payment is made.
Ensuring that Audit recommendations are implemented on time and minimizing audit issue
Issuing management reports relating to every grant to inform decision making
Ensuring that all accounts payable and receivable are cleared on time, thus debtors pay on time and creditors paid on time
Supervising Accountants to ensure that they carry out their tasks accordingly
Reviewing and submitting various (UN Agencies-including
UNDP,UNICEF,UNFPA,WHO, ECHO, USAID etc) donor financial reports
From December 2019 to March 2020 I was deployed in World Vision Mozambique to support close out of the USAID funded project ($10 million project) that was being implemented there to support affected families for the Global response for the cyclone that occurred in March 2019.
During my assignment there, my responsibilities included
• Prepared the final consortium financial report
• Conducting three consortiums partners’ expenditure verification
• Reconciling the whole grant asset register
• Completed Employee Labor Distribution Reports to ensure only
eligible staff charged the project for the percentage of time
dedicated to the project
• Supported the final audit for the project
• Completed the grant final financial report
• Provided support for proposal writing of other grants within the
response programme
• Ensuring all grant assets were properly recorded in the grant
expenditure
• Participated in proposal writing of OFDA project extension

-Preparing Multi-year and current year budgets for two USG Area programs (6 US projects)
-Monitoring the budget spending and advice Area Development Program (ADP) management on proper action on daily basis.
-Preparation of monthly, quarterly and annual financial reports for internal users, partnership and specific donors.
-Prepare monthly Cluster bank reconciliation statement and
ensure that it agrees with the General Ledger.
-Be a full member of the procurement committee
-Prepare regular journal entries
-Research expenditure variances and prepare correcting journals as required
-Maintaining Asset Register and ensuring assets are properly tagged and sequentially numbered, as well as reporting any incidences or losses of assets for proper action to be taken.
-Provide training to non-finance staff on financial issues on the annual basis

-Gather and document basic information necessary to facilitate audit
-Evaluate Internal Control Systems for a particular audited entity
-Evaluate and assess audit risk
-Verify the accuracy of figures, calculation & postings pertaining to the audited entity
-Examine financial statements for material misstatements
Report audit Findings to Management and make necessary
recommendations
-Attending & observing stock counts
-Supervising work of subordinates
-Write an audit report in the absence of my supervisor