Mantso Thatjane Keketsi
Procuremet
Maseru,Maseru
Overview
18
18
years of professional experience
Work History
Storekeeper
Liqhobong Mining Development Company
10.2022 - Current
- Implement effective and efficient internal controls process and procedures relating to stores and procurement Management
- Maintain Inventory Re-Order Level
- Maintain provision of efficient and cost-effective procurement and stores management
- Identify obsolete inventory and recommend for action
- Receives Requisition for stock items from departmental users
- Capture items issued in SAGE X3 and file the signed Requisition form
- Receives invoices relating to goods received and captured the goods received in SAGE
- Receipts invoices in SAGE and Submit invoices with required documentation for payment
- Receive and issue fuel and Materials in all LMDC Vehicles and contractors
- Maintain Filling and recording of store documents
- Maintain cleanliness and pests control measures in stores
- Coordinate collection of diesel and petrol receipts from diesel fuel attended on monthly basis and compile fuel consumption report to Environmental Coordinator
- Maintain records for all stock count and note variances
- Receive goods and ensure correctness by physical checking items before issuing goods received note
Procurement Officer
Partners in Health Lesotho
07.2020 - 09.2022
- Implement effective and efficient internal controls process and procedures relating to procurement Management
- Participate in the organizational Procurement Planning and Budgeting Processes
- Verify stock levels at the warehouse before processing procurement
- Verifying the accuracy of requisitions from user departments e.g., proper accounts codes before sourcing quotations
- Solicit quotations as per procurement manual
- Analyse the quotations received and submit analysis report to the appropriate director for approval
- Prepare Purchase order, submit the for approval and issue to supplier
- Follow up on suppliers on quotations and deliveries
- Work together with appropriate technical department to check goods/service delivered to ensure whether they confirm to specification
- Received invoices from supplies and reconciled them with PO and good delivered
- Submit invoices to procurement manager for review before forwarding to finance for payment
- Receive and update invoices in Serenic system
- Develop and regularly update the database of prequalified suppliers and service providers
- Respond to queries and maintain effective communication with all stakeholders in an appropriate and timely manner
- Monitor Market trends and conditions for purpose of ensuring efficiency and good value for money in Procurement
- Advise end Users on market change
- Generate reports that may be require by management from time to time
Storekeeper
Liqhobong Mining Development Company
12.2017 - 06.2020
- Implement effective and efficient internal controls process and procedures relating to stores and procurement Management
- Maintain Inventory Re-Order Level
- Maintain provision of efficient and cost-effective procurement and stores management
- Identify obsolete inventory and recommend for action
- Receives Requisition for stock items from departmental users
- Capture items issued in SAGE X3 and file the signed Requisition form
- Receives invoices relating to goods received and captured the goods received in SAGE
- Receipts invoices in SAGE and Submit invoices with required documentation for payment
- Receive and issue fuel and Materials in all LMDC Vehicles and contractors
- Maintain Filling and recording of store documents
- Maintain cleanliness and pests control measures in stores
- Coordinate collection of diesel and petrol receipts from diesel fuel attended on monthly basis and compile fuel consumption report to Environmental Coordinator
- Maintain records for all stock count and note variances
- Receive goods and ensure correctness by physical checking items before issuing goods received note
Storekeeper
Lesotho Highlands Development Authority
04.2015 - 11.2017
- Implement effective and efficient internal controls process and procedures relating to store and procurement Management
- Maintain Inventory Re-Order Level
- Supervise provision of efficient and cost-effective procurement and stores management
- Identify obsolete inventory and recommend for action
- Receive, Process and submit requisitions for order process
- Collect orders from Procurement section, submit to suppliers and collect Materials
- Receive and issue fuel and Materials in all stores
- Maintain Filling and recording of store documents
- Maintain cleanliness and pests control measures in all KOB Stores
- Participate in Annual Grain Distribution
- Coordinate collection of diesel and petrol receipts from diesel fuel attended on monthly basis and compile fuel consumption report to finance
- Maintain records for all stock count and note variances
- Receive goods and ensure correctness by physical checking items before issuing goods received note
Senior Procurement Officer
Population Services International
11.2012 - 03.2015
- Implement the requirements of the procurement regulations, Procurement Manual that includes Procurement Process and procedures
- Ensures all procurement is within the relevant departmental budgets
- Ensures correct approvals on Purchase Requisition forms according to new signature authorization levels
- Ensures adherence to requirements for competitive procurement (quotation requirements)
- Maintains business relationships with suppliers that service PSI
- Oversees and updates annually the preferred vendor list
- Adheres to a strict no conflict of interest policy
- Prepares annual procurement plans with inputs from relevant departmental managers
- Works with VCT and CSM Program Managers, and regional colleagues to ensure correct and timely procurement of all goods to support PSI’s two largest programs
- Oversees that all procurement transactions are completed with the correct and necessary documentation
- Ensure that PSI employees are well accommodated and adhere to contractual obligation
- Reviews Purchase Requisition forms
- Prepares canvass analysis forms
- Prepares Purchase Order
- Prepares the Initial draft of the invitation for bid/tender including the draft bidding and contracts and submit them to Deputy Country Representatives for Approval
- Prepares bid document using competitive bidding
- Ensure that tendering package are complete and issued at the same time to all potential bidders or tenders
- Maintains confidentiality in bidding and tendering process
- Lead and manages the tender process including the evaluation process
- Prepare the analysis of the Evaluation process report and submit it to the authorities for their review and approval
- Review all invoices from supplies to check the completeness before forwarding it to finance department for payment
- Maintaining and drafting contracts with vendors
Procurement Officer
Population Services International
11.2009 - 10.2012
- Ensure that record keeping, and general management of procurement activities are up to date
- Maintains file records of suppliers
- Update the Purchase Order register and contact registers to ensure that all the necessary information is properly recorded
- Obtains quotation for goods and services whenever necessary
- Maintaining contracts with vendors
- Organize all procurement activities relating to request for proposals, sealed bids, and price quotes
- Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item
- Organize and maintain computerized records containing vendor and bid information
- Process requisitions into purchase orders, distribute orders and keep track of Orders
- Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the Senior Procurement Officer
- Correspond with vendors regarding prices, product availability, and delivery
- Respond to inquiries from staff regarding requisitions, purchase orders, contracts and pricing information
Bookkeeper
Population Services International
10.2006 - 10.2009
- Prepares and verifies disbursement and approval of receipts, payment vouchers and petty cash disbursement vouchers
- Prepares staff salaries and wages including pay slips
- Makes spot checks on petty cash for PSI head office and VCT centres
- Prepares cheques and wire transfers
- Captures data into the quick books in accordance with approved budgets
- Attends to customers queries and deliver cheques
- Monitors reconciliation of all liability accounts including preparation of P16, VAT returns
- Assists in the preparation of monthly financial report including bank reconciliations
- Monitors and audits sales bank deposits against sales invoices
- Conducts warehouse monthly physical stock counts and reconciliation
- Manages finance-filing systems and keep accurate record
Education
Diploma in Purchasing & Supply -
CIPS
06.2024
Inter Certificate in Procurement & Supply -
CIPS
01.2014
Advance Certificates in Procurement & Supply Operations -
CIPS
01.2014
Certificate in Cooperatives -
Lesotho Coop College
01.2003
COSC -
Emmanuel High School
01.2000
Junior Certificates -
Hangers Hope Secondary
01.1997
Skills
- Knowledge of MS Suite and Internet Explorer
- Report writing
- Ability to work under minimal supervision
- Highly organised
- Speak and write English and Sesotho
- Ability to work with to adopt to new accounting systems (Used the following before, QuickBooks, SAGE X3 and Serinic Systems)
- Knowledge of photocopier, scanner, fax and shredding machine and telephone management system
Telephonenumber
+266 58884747
Summary
Leveraged advanced data analytics to optimize procurement processes, resulting in a 20% increase in efficiency. Developed and maintained a database of over 200 suppliers, ensuring competitive pricing and quality. Consistently exceeded performance metrics, leading to promotions at every organization worked for.
Timeline
Storekeeper
Liqhobong Mining Development Company
10.2022 - Current
Procurement Officer
Partners in Health Lesotho
07.2020 - 09.2022
Storekeeper
Liqhobong Mining Development Company
12.2017 - 06.2020
Storekeeper
Lesotho Highlands Development Authority
04.2015 - 11.2017
Senior Procurement Officer
Population Services International
11.2012 - 03.2015
Procurement Officer
Population Services International
11.2009 - 10.2012
Bookkeeper
Population Services International
10.2006 - 10.2009
Diploma in Purchasing & Supply -
CIPS
Inter Certificate in Procurement & Supply -
CIPS
Advance Certificates in Procurement & Supply Operations -
CIPS
Certificate in Cooperatives -
Lesotho Coop College
COSC -
Emmanuel High School
Junior Certificates -
Hangers Hope Secondary
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