Maleru Tebello

Accounts Payable

• Processing payments to suppliers (vendors) and staff (Advances and salaries) while ensuring compliance with the organization’s policies and procedures and reconciling suppliers’ statements to the General ledger account balances to ensure accuracy of the amounts payable
• Review of Service Level Agreements (SLAs) for suppliers before processing payments
• Receiving approved invoices with budget allocations and capturing all transactions into the accounting system (Sage 300 ERP)
• Preparation of payment vouchers and capturing of payment amounts into the Business online upon completion of approval process
• Preparation of monthly reconciliation of bank accounts and General ledger accounts and submitting reports timeously.
• Preparation of journal entries in correction of any errors in the General ledger accounts
• Filing for PAYE (Pay as you Earn), Fringe Benefit tax and Withholding tax from service contractors before respective deadlines) as a Nominated Officer for tax purposes with the Revenue Services Lesotho (RSL)
• Maintaining and updating of non-current assets register (making changes necessary with newly acquired assets, disposals and depreciation charges) and performing yearly physical assets inspection and reporting on the findings
• Ensuring that all financial transactions are appropriately recorded in Sage and records are properly filed
• Petty cash maintenance: Receiving approved petty cash requisition forms and issuing the requested amounts
• Recording voucher amounts in the Accounts Payables Ledger
• Preparing a voucher for reimbursement of the total amount of requests received when the float reaches the limit allowed by the organization’s policy
• Accounts receivable
• Accurate calculation of Ground Rent owing and issuing invoices and billing statements to customers and reconciling their accounts where there are discrepancies
• Assisting on collection of Ground Rent revenue on bills issued by contacting billed customers with owing amounts
• Receiving cash/EFT revenue from customers and issuing receipts
• Daily banking of cash received from customers and submission of the daily revenue collection reports for checking by the Senior Accountant and approval by the Finance Manager
• Collection and recording of revenue using Sage 300 Erp and classifying into different General Ledger accounts
• Conducting follow ups on customers with overdue accounts, negotiating payment terms and signing up agreement forms upon reaching consensus
• Reporting to the Revenue Manager details of customers who are not abiding by the signed agreements so he can send letters of demand
• Attending to customers’ concerns regarding billing matters and reconciling their accounts

• Assisting in the preparation of annual budget allocations
• Assisting in the preparation of monthly management accounts, cash flows and variance analysis Reports
• Checking the payment vouchers for arithmetical accuracy and that payments have been charged from the correct General Ledger Accounts and are in line with the budget (Budget maintenance), also that, correct documentation is attached and properly authorized
• Approval of purchase requisitions and confirming budget availability
• Maintaining the General Ledger; Ensuring that all recorded transactions are posted to the correct general Ledger accounts and that the GL shows correct balances to be posted to the Trial Balance
• Checking the prepared journal entries for arithmetic accuracy and that they are in accordance with the Generally Accepted Accounting Principles (GAAP)
• Check the prepared bank reconciliations and providing guidance on their preparation
• Fixed assets maintenance: Capturing of newly acquired assets into the assets register, processing of monthly depreciation charges, and recording properly in the accounts
• Ensuring that physical verification is carried out regularly as required and necessary reports are produced
• Filing for PAYE (Pay as you Earn), Fringe Benefit tax and Withholding tax from service contractors before respective deadlines as a Nominated Officer for tax purposes with the Revenue Services Lesotho (RSL)
• Assisting in the preparation of annual financial statements (The statement of financial position, The Statement of profit/Loss and The Statement of Cash flows) in compliance with the IFRSs
• Assisting in audits and providing all documentation and information needed by the external auditors
• Confirming accuracy on revenue collected (daily cash and EFTs) and ensuring correct General ledger account classification according to different revenue types

• Audit of clients’ financial statements (performing substantive and controls tests) and reporting on the findings for review by the Audit Senior
• Preparation of clients’ financial statements in accordance with International Financial Reporting Standards (IFRSs)
• Preparation and filling of clients’ monthly VAT and annual Income tax returns before their respective deadlines with Revenue Services Lesotho
• Maintaining office financial transactions
• Holding workshops and presentations for clients regarding financial reporting

• Receiving purchase requisitions from the staff and sourcing quotations for the required materials
• Performing the competitive analysis of the quotations from suppliers
• Placing orders to the relevant selected suppliers from the bid analysis
• Ensuring that all necessary documentation for payment processing is attached and authorized
• Preparation of payment vouchers for the received invoices
• Preparation of VAT refund claims