'Makhotso Yvonne Lesole

As the head of Procurement and Asset Management Unit, under the supervision of the Bursar and I perform the following:

• Assist with procurement needs forecasting and costing during the budgeting period
• Develop, implement and manage annual procurement plan
• Proposes and advise Procurement Committee and user departments on procurement processes, procedures and policy issues
• Develop and implement procurement and sourcing strategies for cost effective acquisition of goods, services and works
• Identify and mitigate potential risks in procurement activities
• Record and safe-keep all requisitions, purchase orders and contracts for all procurements made by the Institution.
• Build and maintain long term relationships with suppliers of goods and services to negotiate value for money
• Manage and appraise supplier’s contracts and performance to ensure compliance to obligations at all times
• Follow up on and expedite all outstanding orders, attend to queries regarding any order and invoices
• Ensure that the rules applicable to procurement procedures are
• Serve as the Secretary to the Procurement Committee
• Supervise subordinate staff i.e Asset Management Officer and Store-keeper.

• Prepare annual procurement plan and periodic work plans
• Prepare Invitations to Tender and Requests for Quotations
• Ensure compliance to all legal instruments in relation to procurement of goods, services
• Checking and approval of all documents submitted e.g requisitions, quotations, invoices etc.
• Preparing reports and returns: monthly, quarterly and annual to the Sectional Head
• Ensuring proper Procurement information and record keeping