Maanisia Ramakhula

• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.

• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

Job Summary

Responsible for the oversight, reporting, compliance and aligning to a high-level strategy the ACE Lesotho systems and adsorption, procurement and supply chain, data integrity, product quality reporting and service consistency.

Roles and Responsibilities

• Ensuring that health and safety regulations are met in the production and Warehouse
• Oversee the risk management framework that provides protection of operational company systems and services through provision of control, ongoing monitoring and reporting of risks and compliance issues across the organization. This will include upkeep and an updated Global Risk Register.
• Prepare reports for the Director and Global supply chain Manager.
• Making sure that the warehouse is audited quarterly.
• Oversee the strategic implementation of the company’s core business and ensure quality control standards are met at all stages/processes.
• Oversee that the needs of liaising with marketing and sales staff are in a timely fashion
• Liaising with HR for organizing relevant training sessions to provide guidance, support facilitate staff development. Warehouse Department.
• Working closely with the warehouse team to maintain an appropriate stock of spare parts .
• Oversight on assessment, reporting and resource requirements of stock.
• Liaising with the Global supply chain manager in selecting, ordering and purchasing materials.
• Liaising with marketing and sales staff for reconciliation of stock.
• Oversight on consignments received against invoices or dispatch notes and voicing the differences to relevant parties immediately.
• Overseeing Diagnosing, repair and maintenance of phones, computers, printers, production machinery and internet connection.
• Oversight for the operational efficiency of the smartphone software (including the ACE App) and the stove.
• Assist in the data architecture design, development and management. This will include data accuracy checks, data analysis to study usage patterns and demand for products, repayments and need for restructuring or repossession of defaulting loans. Maintenance and Repo.
• Keeping the backlog of flagged issues to a manageable level.
• Using Salesforce to track and respond to flagged issues related to late payments, contact detail shortcomings, stove maintenance and customer training.
• Overseeing vigilant dealing with service fees, re-payments, mobile money and receipts to provide necessary oversight for reducing risk of internal fraudulent issues.

Key Results:

• Streamlined compliance processes by implementing efficient monitoring systems and tools.
• Reduced risk exposure for the company by identifying and addressing areas of noncompliance.
• Conducted thorough internal audits to ensure adherence to regulatory standards and best practices.
• Developed comprehensive training programs for employees, fostering a culture of compliance throughout the organization.
• Collaborated with cross-functional teams to establish clear compliance guidelines and expectations for all departments.
• Improved communication channels between departments by establishing regular meetings and reporting structures related to compliance matters.
• Succeeded in maintaining a positive relationship with regulators through proactive engagement and timely responses to inquiries.

Job Summary

The ‘Internal Audit and Compliance Officer’ supports the company’s business assurance and compliance team in organization in Lesotho, providing an independent evaluation of the activities of the company. The officer coordinates all internal audits and ensures strict adherence to the company’s internal policies and procedures as well as regulatory and statutory requirements in order to promote transparency and accountability, add significant value, enhance risk management, governance and compliance, improve operational efficiency, and strengthen the internal control systems within the operations. The officer is further involved in internal project audits for ACE’s publicly funded projects (e.g. the EU project) and will work closely with ACE’s finance and project teams to develop ACE internal policies. This position reports to the CEO and COO at headquarters in Nederlands.

Roles and Responsibilities

• Assist in the development, maintenance, implementation and review of the internal audit work programmes, audit plan and risk register and drive the development.
• Establish effective business relationships within the company and assist management in the understanding and application of and adherence to internal control, risk management, compliance and governance principles
• Perform audits through the review of physical and electronic records, evaluate the level of compliance with established business control policies, processes, procedures, standards, laws and regulations in assigned functional areas/business units, identify control weaknesses or process improvement opportunities and initiate workable solutions .
• Conduct monthly reviews for the payroll before implementation date, to assess the general adequacy of staff payments in line with developments data, accuracy of all calculations including overtime, statutory deductions, commissions and pay rates and filing and remittance of statutory returns.
• Document and file work papers and audit procedures performed. Track timely and effective corrective actions taken following audit recommendations.
• Maintain back up (physical and electronic) of all internal audit materials for easy retrieval and reference and monitor the document management process across the company.
• Monitor and drive compliance with regulatory and statutory requirements across all business areas.
• Develop new company internal policies in close collaboration with management.
• Conduct monthly review of bank reconciliation statements for all existing bank accounts and monthly call over/review of transactions focusing on appropriate posting of transactions and ensuring compliance with statutory deductions.
• Investigate and report all alleged cases of fraud, waste, abuse and inefficiencies and make recommendations on appropriate preventive or remedial actions.

Key Results

• Enhanced regulatory compliance by developing and implementing comprehensive policies and procedures.
• Reduced the risk of financial penalties by conducting thorough internal audits on a regular basis.
• Streamlined reporting processes for improved efficiency in submitting data to regulatory agencies.
• Ensured timely identification of potential issues by establishing robust monitoring systems and controls.

• Responsible for disseminating information on applicable procurement and compliance rules/ procedures defined by the external agency (EU).
• Maintaining proper filing of records and ensuring completeness of documents for all project related documents e.g. timesheets, quotations, purchase orders, etc.
• Assisting in the implementation of financial policies and procedures in the office. 4. Keeping abreast with the related Lesotho Laws & regulations and assisting in their application.
• Orienting and training new hired staff in general finance including procurement procedures.
• Providing administrative support to programme and technical staff in reconciliation of project advances and reimbursements.
• Assisting with ordering office supplies, stationery, and other needed supplies.
• Responsible for proper preparation and bookkeeping of quotations and purchase orders and allocation of expenditure to applicable budget lines.

Key Results

• Streamlined office operations by implementing efficient administrative systems and procedures.
• Improved employee productivity with effective time management strategies for daily tasks.
• Enhanced internal communication by creating a centralized information hub accessible to all staff members.
• Reduced overhead costs through careful budget management and resource allocation.

Roles and Responsibilities

• Coordination of the business activities of the Firm, ranging from office administration to audit assignments.
• Management and supervision of audit assistants.
• Liaising with the partner to ensure effective and efficient discharge of audit assignments.
• Preparation of monthly PAYE and VAT returns.
• Coordination of work and communication with clients
• Verification of expenses recorded in the financial statements.
• Review of individual expense and income accounts as per ledger records.
• Recommendation of controls and adjustments necessary in relation to weaknesses identified. 9. Recommend the controls and adjustments necessary in relation to applicable accounting standards.
• Update the audit manager on a regular basis concerning audit findings noted.
• Prepare adequate working papers to record audit procedures carried out and evidence obtained based on the guidelines and instructions.
• Building current file in preparation for review by audit partner, management letter and other related reports.

Key Results

• Enhanced audit efficiency by streamlining processes and implementing new auditing software.
• Reduced financial discrepancies through thorough analysis of company financial statements and records.
• Managed a team of auditors, ensuring accurate and timely completion of audit projects.
• Implemented risk-based auditing strategies, resulting in better identification of potential issues.
• Collaborated with management to develop actionable recommendations for improving internal controls and processes
• Provided valuable insights to senior management on potential business risks identified during audits.
• Ensured compliance with industry regulations by conducting regular reviews of company policies and procedures.
• Strengthened stakeholder relationships by presenting clear findings from completed audits along with suggested improvements.
• Facilitated internal audits and prepared detailed reports on findings.